FLORIDA STATE UNIVERSITY NEUROSCIENCE GRADUATE STUDENT ASSOCIATAION BY-LAWS
Article I: Membership
All graduate student majors in the interdisciplinary Program in Neuroscience, as defined in the constitution, shall be voting members of the Neuroscience Graduate Student Association (NGSA). No student will be denied membership on the basis of sex, race, national origin, marital status, sexual orientation, disability, or age. Graduate and undergraduate students who are not affiliated with the Neuroscience program may participate as non-voting members of NGSA. Termination of membership will occur if a student goes on academic probation for more than one semester or graduates with a terminal degree.
Article II: Graduate Student Advisory Committee (GSAC)
GSAC is the elected committee of NGSA responsible for approving policies and expenditures of the organization by majority vote. The GSAC is also responsible for two-way communication between neuroscience graduate students and the Program in Neuroscience (as defined in the Program in Neuroscience By-Laws, Article III, Section 1C).
Article III: GSAC Responsibilities in NGSA
- Graduate Training Committee
- One member of GSAC will serve as a representative to the Graduate Training Committee as per Article III Section I of the Program in Neuroscience By-Laws.
- Providing Course Feedback
- Issue surveys to graduates students and compile course evaluations.
- Meeting with Neuroscience director twice a year (1 fall, 1 spring) to discuss student opinions.
- Graduate Student Recruitment
Help to plan and implement Graduate Student Recruitment Week
- Student Activities
- Help to plan and implement Graduate Student Recruitment Week
- Supporting community outreach
- Volunteer committees may be formed by graduate students who can then request funds from NGSA.
- Registration of NGSA as an Registered Student Organization (RSO)
- In August contact director of RSOs
- Managing Funds
- Internal (University Funds)
- External (Raised Funds)
- Any standing funds can not be dissolved without a majority vote of graduate students (NGSA) either at a scheduled meeting or by electronic voting.
- Representing NGSA to Congress Of Graduate Students (COGS)
- At least one representative of GSAC is required to attend the monthly COGS meeting. In the absence of another volunteer, this is the President’s duty.
Article IV: Meetings and Procedures
- Meetings and Motions
There shall be at least one general meeting for all NGSA members per academic year with the option of more by committee approval. GSAC shall schedule meetings, and all members must be notified of a scheduled meeting five days prior to the meeting date. All voting members may sponsor a motion or resolution. All major motions and resolutions to be discussed at a meeting shall be distributed to members at least 24 hours before the meeting convenes. Members shall have the option of voting electronically or by mail. Motions and resolutions shall require a majority vote of those present at the meeting or voting by mail or e-mail ballot for passage. Mail and e- mail votes must be received by the secretary and counted by the elections committee (GSAC) before the end of the meeting at which other members vote in person. The GSAC committee shall make all reasonable efforts to include all mail and e-mail votes. When necessary, NGSA can invite faculty members to scheduled meetings with the goal of discussing any graduate training concerns.
- GSAC Meetings
The committee shall schedule meetings and all members of the committee must be notified at least one week prior to the meeting date.
- Budget and Expenditures
The annual budget must be approved by a majority vote of present voting members. Funds obtained from all sources shall be maintained in a secure auditable account with all income and expenditures reported annually to the membership and the faculty advisor. The committee chairs may make expenditures as approved by the NGSA.
Article V: Amendments
Amendments to these By-Laws must be approved by a majority of the membership voting in person or by mail or e-mail, after due notice.